Friday, February 27, 2009

Monument Square Renovation Begins!

The renovation of the Monument Square location of Portland Public Library has begun. For a project that has been going on in some manner - planning, fundraising, community meetings, etc - for ten years, it is exciting to finally begin work that can be immediately seen by our members and staff.


A significant amount of our collections on the lower level have been moved including Government Documents, older magazines and newspapers and we will begin to move tens of thousands of items more in the next three weeks. All of these items are going to the Brown Annex. The collections that will be stored in the annex will be available through our catalog and can be requested and delivered to any of our 6 locations.

Beginning March 16, we will be closed for two weeks as we finish the moving of our materials. The Branches will all be open their normal hours.

For much more about the closing and the details of the project please see our FAQ.

Tuesday, January 20, 2009

NEWS FLASH: LIBRARIES DISCOVERED!

You probably have noticed in the last few weeks the large amount of coverage in the news media concerning public libraries. Sources from the Wall Street Journal and New York Times to the Bangor Daily News and MPBN have covered the surge in library lending and computer use during this difficult economic stretch. The recognition of library value is a good thing and like the starved institutions we are, we gratefully accept the momentary crumbs of affirmation thrown our way.

That may sound like a harsh thing to say, but the fact is public libraries are not simple triage institutions responding to stressful times. Day in and day out for years we have been returning – well under the radar - a tremendous value to our communities. But regardless of the value we bring, and the quality performance in delivering that value, neither is connected to the funding level of our institutions.

BURBANK BRANCH

Portland Public Library (PPL) is a case in point but there are thousands nationally I am sure. PPL lending grew by 15% over the last two years ending June 30, 2008. It may be that public libraries are the canary in the mine anticipating the broad economic pain to come or it may be that we are doing our job well and growing because of internal changes to serve our members better. But one thing is certain: in today’s public funding approach whether it be federal, state, county or local, the funding for public libraries has nothing to do with the value returned. The response in funding from state and local sources for PPL did not reflect our success but in fact resulted in serious reductions in library service.

Too often cuts are made during difficult economic time with a pseudo equity mentality. All agencies will be cut 20% for example, regardless of their value (or ability to absorb the cut) at a given moment in the continuum of affairs. If use of libraries is growing greatly because people actually NEED the library then that should argue for a more nuanced process for reduction in funding. I admit that is hard for a legislature or a City Council to do as there are many good agencies and departments and enormous needs unmet.

In thinking about value returned, let us use a conservative number – say $20 average - for the value of the 800,000 plus items lent by PPL in the last year. The return is about $16,000,000 on a taxpayer investment of $3,400,000. That number does not include a value (cost of a computer or ISP fee) on the over 125,000 computer sessions held at the Library or the over 130,000 research questions answered by reference librarians. So in our world the 15% growth is not “profit” that can be reinvested in infrastructure and staff to get even better. In fact, other than value returned directly to users, the 15% growth means nothing in terms of acquiring stable funding to improve long term institutional performance.

Before you are tempted to say that $16,000,000 is a phony or even irrelevant measure, then explain why it is that people flock to the public library in response to economic distress – and I emphasize this- in greater numbers, if there is not real value gained from the library use? The value is real and is returned daily regardless of economic circumstances but what is clearly different today is that the net of users has widened.

So after our economic prospects brighten and take hold, don’t forget that libraries were there when you needed them and more importantly, they will be doing every day quietly, far from the media watch, the very things you individually, and we as a community, need to prosper. The value proposition remains!

Thursday, September 11, 2008

NEIGHBORHOOD CONVERSATIONS

Next Tuesday, September 16 on Peaks Island, the Planning Committee of the Portland Public Library begins a series of 6 public meetings (see schedule) to both inform and be informed by the public in connection to the future of the library system. These meetings are augmenting the ongoing Library planning and are also in response to a City Council request that we seek community input as we go forward in responding to any future financial stress.

One of the difficulties in generating useful and quality public discourse is the lack of historical memory by the people participating. We often underestimate the value of the documents or statements that were previously produced during crisis moments but possess a clarity that is born of necessity of the moment. We plan to hand out some material at these meetings but the “Response to FY 08-09 City Funding Reduction” located on our website since last May continues to describe our framework as we struggled to reduce expenditures by $225,000. Our goals, principles and steps are there for all to see and hopefully inform as to what our universe looked like at that point. The general thinking is as valid now as it was in May.

After two record setting years in a row, we have begun this new fiscal year with a 20% reduction in hours at Monument Square. Maine’s largest public library facility and the backbone of our library system now operates on a 5 day per week schedule after a loss of over 10% of its staff. The main library supports the work of our other 5 locations in addition to serving users directly. Interlibrary loan, the acquisition and cataloging of materials, the technology resources, outreach services – many, many things are done at Monument Square that make the branches better able to serve the neighborhoods.

The Library is full of hope that many people will attend one or more of these meetings and engage in a constructive and civil conversation about how we can create a great Library system and what that might look like. That will require a transcendence of narrow neighborhood interests and a genuine appreciation of what the mission and responsibility is of a library system to the entire city. Regardless of that vision outcome the financial commitment of the City of Portland must remain strong in supporting the Library’s infrastructure while the Library raises funds for programs, collections and services.

Wednesday, July 9, 2008

Reorganization vs. Renovation

When the doors to the Monument Square location closed at the end of the day on Saturday, June 28, we took a deep breath and began to contemplate the huge reorganization job in front of us. Since Sunday, June 29, volunteers and staff have put hundreds of hours toward the task of moving tens of thousands of items over two floors in an attempt to reorganize library operations and respond effectively to budget reductions and the loss of the equivalent of 4.5 positions.

We have eliminated a service desk and moved collections, computers and services for a more logical and pleasant user experience. We have continued to provide interlibrary loan, buy and organize materials and serve the public during these two weeks through branch operations at five other locations.

We have heard many things from the public while we have been closed these two weeks. Many have said that they miss us and for that we are deeply grateful. We have also heard that some folks misunderstood these two weeks to be our “renovation” project for which funds from the Reach for the Stars capital campaign are being directed. This is a good opportunity to clarify things.

The renovation of the Monument Square central library will begin next spring. The project, when completed in the spring of 2010, will change the nature of not just the Portland Public Library’s main facility but of Monument Square itself. If we are successful in the effort Monument Square will assume a position as one of America’s great small urban squares equal to what this City aspires to be. (Success in the short term means raising the remainder of the needed project funds)

When we reopen on Tuesday, July 15 at 10:00 AM, we hope that your experience at Monument Square will be a quantum improvement over past years but only a morsel size taste of what awaits once the renovation is completed in the mid 2010.

Tuesday, May 13, 2008

PPL in Neighborhood Life

If you live in Portland and read the papers, you’ve probably been exposed to the controversy surrounding our response to the FY 08-09 budget situation. We have posted an information packet (6-26-2008 - this link has been corrected - the document is on the PPL website, under the Press section) that tries to give context and explanation to the steps that we have taken which include reduction of approximately 11.75% (6 FTE) of our staff and an impact on when and where we can offer service.

The vast majority of the reduction has come from the downtown location (83%) and we will be open one less day a week. We have also made the very reluctant, and unpopular, decision to close the Reiche Branch at Reiche School in order to balance the remainder of our budget. We have offered to be part of a bigger discussion in the Reiche Community around quality of life and the role of the Library. Even though the funds may, with luck, be restored by the City Council, we desperately need to use the momentum of the current situation to understand more fully the community need that clearly transcends traditional library mission. We need to talk!

Neighborhood presence in as many Portland neighborhoods as possible is critical to meeting our mission and to the future of the Library. We hope to be part of a city-wide conversation next year with many possible partners to try and improve the quality of life in our communities – whether or not we currently have a building in that neighborhood.

The Board will host an open forum on Wednesday, May 14 at 4:00 PM in the Rines Auditorium concerning the response to the budget. Please come and share your feelings if you can or email me through this blog.

Friday, April 25, 2008

Tough Times in Portland Town

The United States of America, State of Maine, Cumberland County and City of Portland are experiencing economic stress. “Stress” is a nice word to use to describe the fall out from people losing jobs in all walks of life and being faced with all sorts of bills from taxes to food to fuel that make everyone concerned about our individual and group future. Portland Public Library, as an “end-of-the-line” institution for governmental funding, has now experienced reductions from the State, County and City during this fiscal year. (We don’t worry about the status of our direct funding from the federal government as there isn’t any.)

Next year the funding landscape is even more difficult. The City of Portland is considering scenarios that either “flat fund” the Library or reduce the Library’s funding by $50,000 from the current year. The difficulty is, of course, that in the fulfillment of all types of contracts such as technology, staff, maintenance, etc., “flat funding” means an inability to meet the contractual demands at the current level. The result is a reduction in expenses to meet the income available. In our case the major reduction in expenses will have to be staffing levels. The current work has led us to the conclusion that 6 FTEs (Full Time Equivalents) will need to be eliminated and other savings found in order for us to create a balanced budget.





The City is clearly in a difficult time and it may be a multi year situation. The Library has many friends in the community and is appreciated by a City Council that understands its value. The irony, of course, is that an institution functioning at record setting levels and is most needed during periods of economic downturn will be severely compromised in doing the work. It is a huge challenge for the Council to engage in anything other than triage at this point due to the depth of the problem. The Library has to respond intelligently to the situation with a plan that attempts to position us for better days, yet still tries to provide quality service when open.

Though the details of our response are still being refined, one thing is at least clear: the Portland Public Library system will not be open as many hours beginning July 1. Though we all understand and experience daily the fiscal realities, as Maine’s most heavily used visited public cultural resource there is sadness to our being less available.

We have attempted to provide some additional information concerning the budget situation for next year through a series of FAQs. The first FAQ document is located on the Portland Public Library web-site at http://www.portlandlibrary.com/Press/BUDGETFAQ042508.pdf

Friday, February 29, 2008

More About Those Numbers

The lending of non-book materials (videos, spoken word and music in various formats) accounts for a substantial amount of activity at the Portland Public Library system. Below are videos in various formats that have been borrowed at least 500 times in recent years with Waking Ned Devine the most borrowed. All good stuff for a variety of ages, tastes and moods!

Next time we'll check out the music.....


Waking Ned Devine

Emma

The Black Stallion

Peter Brook's The Mahabharata

Breakfast at Tiffany's

MOONSTRUCK

The Wizard of Oz

The Story of English

The Last picture show

Brideshead revisited

Unforgiven

Lilias! alive with Yoga

Taxi driver

Gettysburg

The Great escape

Transformations of myth through time : the soul of the ancients

The African Queen

SAINT ELMO'S FIRE

Lonesome Dove

Shakespeare in love

Yellow submarine

The end of the affair

Alice's Restaurant

Cabaret

Monty Python and the Holy Grail

Crouching tiger, hidden dragon

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